HOW TO MAINTAIN CHARTS OF ACCOUNTS

Now we have establish the company for our record in Peach-tree.
so its time to make charts of for our company.

First set up is to open the charts of accounts window. This can be done by opening the peach tree software. On the upper left corner of the window there will be a maintain option.

now from this toolbar you have to select the option of "Maintain" and a drop-down list will be appear like:

from here you select the charts of account option and next window will be appear like this:

this is the main window for making charts of accounts for a company.
In this window different options we have to fill out for the charts of the company. These options will have to be fulfilled:

1. Account ID
2. Description
3. Account type

Different account IDs will be given to each account so that it will be found quick and easily in the working process of the company.
In the description column you have to type the full detail for that account like "account receivable, petty cash, rent expense" etc.
And than you to select the Account type for that specific account. this account type will be given or assign by the software itself..

So after completing all this necessary information for your account this window will be look like:

After fulfilling this all information and completing the work you will press "ALT+S" buttons to save this account for the charts.

If you want to check that how many accounts you save and what account IDs you have assign to them, you have to press the "look-up" button very next to account ID's column.
by pressing that button you can see the window like:

So this work ends here.

you can also see the list of your accounts by clicking on the "report" button in the main toolbar.

from this you click on the report button and than "general ledger" 

after pressing the "General ledger" new window open like:

from this you can check any account's report by double clicking on that account.
when you click on "charts of account" next window will open like:

here you can check your account's details now.

   

HOW TO MAKE CHANGES IN SAVED ACCOUNTS

After making charts of accounts and assigning ID's to them if you realize that the account ID was not b correct than you can change that ID.

For this purpose you have to type the account ID and your account appears like:

when you can select that ID and click on "change ID" button on the upper toolbar and after that software will ask you to write new account ID for that account:

after entering the new ID you will press the OK button and your account ID will be changed to new one.

So you can also delete the existing account. first you click on the "look-up" button all accounts will b shown and than you highlight the account that you want to delete like:

 so when you highlight the account click on the "delete" button on the top and that account will be delete.

HOW TO ENTER BEGINNING BALANCES:

For entering the beginning balances first you have to select the "Beginning balances" by clicking on the "Beginning balances" button on the Maintain charts of account button. that is like:

when you click on the this button a window will be open like:

so from here you have to select the date that is beginning and ending on the same date.
And when you select that period and click on the ok button next window will be open like:

now here you have to enter all the balances that you have assign to your accounts.
after fulfilling this balances this window will be look like:

Be careful when you are entering the account balances because if it is not correctly filled than this charts couldn't be equal on debt and credit side.
If it is not equal than the deference will be posted to "Beginning balance equity".

It is the end of "charts of accounts". Thank you..!!!

How to use Peach-tree software?

First you click on the software Peach-tree. Window will b opens like:

Now here are six (6) options.

1. The first on is for that users who have already a company in Peach-tree.
2. Second one is for those who do not have any company in Peach-tree or have a company already but want to open a new company.
3. Third option is for users of Peach-tree to connect with the internet and expanding the knowledge of Peach-tree.
4. Fourth one is that, the Peach-tree have sample companies by itself for the help of new users. A new person can see these sample companies to build a new company.
5. Fifth is the option used to convert the file in word, PDF or any other file from Peach-tree or from those files to Peach-tree?
6. Sixth and the last one option is to close the Peach-tree window.

Since we are using Peach-tree for the first time so we select the 2^nd option “setup a new company” after selecting that option a window will open like:

It’s an introductory window for new company. Click the next button here will open the window like:

Fills these form by the necessary information like company name, company address, city postal/zip code, country, telephone no ,fax and business type. Remaining options will be filled by the software itself. The filled form will be looked like this:

Than click the next button. Window will open demanding the charts of the company that you are preparing.

Here are five options for charts:

1. First is for retail, service, construction or manufacturing company’s chart any one can make by using Peachtree’s sample charts.
2. Second for those companies that used extensive business, Peach-tree has sample extensive charts for those companies.
3. Third option is for those who already have company by Peach-tree and take use those charts for this new making company.
4. Forth is for those who have company with another accounting program, can use that chart here for this new company. 
5. Fifth one for those who want to build chart by themselves.

Since we are making new company and for the first time so we select the last option and click the next option than.

The new window will open and ask us for the accounting method that we want to use.

Here are two methods “Accrual” and “Cash”.

"Accrual" is method used in which transactions are recorded by the invoice received and paid without considering that on what time cash is received or paid.

"Cash" method is used in which we record the transactions on the basis of received and payment of cash. On which time cash is received we record and on which time cash is paid we record.

We will select the first option that is Accrual accounting than click the next option. 

After clicking the next button window will be appear like:

So here software will ask you to select the one of the posting method for your new company. Here are two methods “real time” and “batch”.

Real time: In this method transactions are recorded and posted as they are occurs.

Batch: Transactions are recorded and saved by the program and than posted further.

We will select “real time” method here. And than click the next button.

Next window will appear like this and ask about the accounting period for your company.

In this window two options are there first is for company that uses 12 months accounting period. And second is for those who do not follow the calendar year. It can vary from calendar year.

So we will select first option 12 months for our new company and than click the next button.

Next window will be like:

Now here we have to provide the monthly accounting period for our company.

Two questions are asked that on which month you want to start you fiscal year and what will be the first month of your transactions starts.

So we will remain with the same options and click on the next button.

So it was the final step that we had to take. 

Our process is finished now and by clicking on the next button a message of “congrats” will be shown like:

And now click on the finish button and your company has established.

Thank you....!!!!

How to save a file in word?

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When you complete you work in word than for the save of data we the option of save.

First click the Office button in the word, select the option of save and than target place to save that document or file, name that file and finally save it. For that purpose we also use the short key that is Control+S.

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First click the Office button in the word, select the option of save and than target place to save that document or file, name that file and finally save it. For that purpose we also use the short key that is Control+S.